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Let's push the boundaries together and make the most of your talents!

Assistant

Location: 

Anderlecht, Brussels, Belgium

Job Function:  Administrative Support
Job ID:  65765

Help us transform patients’ lives.

 

At UCB, we put our heart, soul and skills into making a difference for people living with severe diseases. Working together to push the boundaries, we blend the best of our talents to deliver on UCB’s Patient Value Ambition. Will you join us in creating unique outcomes and best individual experiences to as many targeted patient populations as possible?

 

To strengthen our Global Medical Affairs Team - with most members based in our Headquarters in Anderlecht, Belgium - we are looking to fill the position of Team Assistant.

 

Do you consider yourself a dedicated team player who is well-organized and handles requests in a timely and efficient manner?  We see you as a highly valuable colleague at UCB.

 

As Team Assistant you like to work in an environment where you can:

 

  • Use your strong communication & people skills to interact with different personalities
  • Demonstrate your agility to work and collaborate transversally across different units, missions and functions
  • Keep a structured and disciplined way-of-working in an evolving organization

 

As Team Assistant, you will contribute by:

 

  • Organizing business trips in line with UCB’s travel policy: travel/hotel arrangements, ground transportation, visa arrangements, …
  • Setting up meetings (internal/off-site): source off-site meeting venues, secure meeting rooms, catering, technical support,…
  • Handling purchasing requests: create purchase orders, manage the invoicing process
  • Processing expense reports
  • Coordinating paperwork for sponsorship / donations by adhering to the set compliance guidelines: manage ANFs, contracts, document filing,…
  • Supporting the development of PowerPoint presentations when requested
  • Actively engaging with other team members and assistants to ensure optimal and efficient collaboration
  • Acting as liaison between the team and other internal/external stakeholders
  • Actively using different communication and collaboration tools to share documents and information relevant for the team: OneDrive, Teams, Yammer,…

 

Interested? For this position you’ll need the following education, experience and skills:

 

  • English proficiency, Dutch and/or French
  • Bachelor’s degree and minimum 5 years of experience as team assistant
  • Proven experience to work in a fast-changing environment and deal with ambiguity
  • Proficient experience with Microsoft Office programs and quickly adapting to new systems
  • Dealing appropriately with confidential and sensitive matters
  • Open to feedback and proactively seek feedback
  • A first experience in pharma is a plus


Job Segment: Immunology, Medical, Technical Support, Healthcare, Technology

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