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Let's push the boundaries together and make the most of your talents!

Assistant Global Engineering&Facilities


Braine L'alleud, Walloon Brabant, Belgium

Job Function:  Administrative Support
Job ID:  67354

Help us transform patients' lives.

At UCB, we put our heart, soul, and skills into making a difference for people living with severe disease. Working together to push the boundaries, we blend the best of our talents to unlock innovation.  Will you join us in our pioneering adventure?

Will you join us in creating unique outcomes and best individual experiences to as many targeted patient populations as possible?


To strengthen our Global Engineering and Facilities Team - we are looking to fill the position of Team Assistant.


Do you consider yourself a dedicated team player who is well-organized and handles requests in a timely and efficient manner?  We see you as a highly valuable colleague at UCB.


As Team Assistant you like to work in an environment where you can:


  • Use your strong communication & people skills to interact with different personalities
  • Provide leadership to build relationships and to act as a key contact person
  • Keep a structured and disciplined way-of-working in an evolving organization


As Team Assistant, you will contribute by:


  • Agenda management of the team: identifying risks, priorities, schedule regularly meetings…
  • Owning the global Engineering and Facilities communication plan
  • Organizing business trips in line with UCB’s travel policy: travel/hotel arrangements, ground transportation, visa arrangements, …
  • Setting up meetings (internal/off-site): source off-site meeting venues, secure meeting rooms, catering, technical support,…
  • Handling purchasing requests: create purchase orders, manage the invoicing process
  • Processing expense reports
  • Coordinating paperwork for sponsorship / donations by adhering to the set compliance guidelines: manage ANFs, contracts, document filing,…
  • Supporting the development of PowerPoint presentations when requested
  • Actively engaging with other team members and assistants to ensure optimal and efficient collaboration
  • Acting as liaison between the team and other internal/external stakeholders
  • Actively using different communication and collaboration tools to share documents and information relevant for the team: OneDrive, Teams, Yammer,…

Interested? For this position you’ll need the following education, experience and skills:

  • Proficient in French and English
  • Bachelor’s degree and minimum 5 years of experience as team assistant
  • Proven experience to work in a fast-changing environment and deal with ambiguity
  • Proficient experience with Microsoft Office programs (Word, excel, PowerPoint, teams,…) and quickly adapting to new systems
  • Dealing appropriately with confidential and sensitive matters
  • Open to feedback and proactively seek feedback
  • A first experience in pharma is a plus


About us.

UCB- Inspired by Patients. Driven by Science. Everything we do starts with a simple question: “How will this create value for people living with severe diseases?” By putting patients at the heart of what we do, our approach – from discovery to development to delivery – is continuously transformed and designed around patient needs and their journey.

With a team of approximately 7,500 employees and operations in more than 40 countries, we are a global biopharmaceutical company investing more than a quarter of our revenue in cutting-edge scientific research. We are focused on addressing chronic, neurological, immunological, and bone diseases.

Curious to know more? Please visit our website www.ucb.com.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. 

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