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Let's push the boundaries together and make the most of your talents!

Local Admin DK/NO

Location: 

Copenhagen, Copenhagen, Denmark

Job Function:  Administrative Support
Job ID:  65105

Local Administrator / Coordinator Northern Europe, Copenhagen 

 

Help us transform patients` lives

 

At UCB, we put our heart, soul and skills into making a difference for people living with severe disease. Working together to push the boundaries, we blend the best of our talents to unlock innovation. Will you join us in our pioneering adventure?

 

Nature and Scope

 

Based in Copenhagen, you will provide daily support to the local country teams in Denmark and Norway. The Administrators are responsible for organizing, driving and following-up on administrative tasks related to the business in the ecosystem in scope.

 

The Administrator’s main task is to support the country teams in organizing external and internal meetings e.g. ensuring internal processes excellence (ANFs, e-request, ORBIT), timely and accurate external compliance (act as first point of contact for rules & regulations, informing authorities), contracts, logistics, invitations and at all times in close collaboration with the team. Additionally, the Administrators work closely with the PO/SAP specialist(s) to secure that all financial matters also are handled in a compliant and effective manner. In summary, administrators are key in guiding the country teams and ensuring seamless event execution towards patient value creation

 

The Administrators responsibilities include:

 

  • Ensure efficient daily first line suport to the entire local Customer Table(s) (the CT) (e.g.: MSP, HCPP, SM, ESL, Market Access Mgrs)
  • Pro-actively initiate the administrative flow flowing alignment on event from team member; maintain continuous and close follow-up on projects and local events in relation to CT activities in the respective country
  • Be the back-up support for other Area administrators in periods of additional work, holiday or leave
  • Book hotel and travel according to guidelines for external guests
  • Support with the organization of internal group events
  • Contracts handling, shipment and archiving      
  • Update collaboration site and other corporate platforms with up-to-date information          
  • Handle grants and sponsorship
  • Ensure compliant process flows as per Area process and guidelines together with the local Compliance Officer
  • Assist with material, translations and proof readings                                 
  • Be in charge of stock and send out material to field force, customers etc.                                          
  • Handle incoming mail
  • Practical support in relation to onboarding of new employees  
  • Various office management tasks          

 

Experience

 

Education and Background :

  • Business administration and expereince with a proven track record of positive results
  • MS office and technical sense
  • Relevant pharma knowledge is an asset
  • Experience from a business support or coordinator role is preferred
  • Excellent English and local language

 

Expertise and Competencies :

  • Ability to manage and work in a complex and matrix friven organization
  • Customer oriented, service minded and helpful
  • Structured and able to prioritize                                        
  • Flexible - within a preferably full time timeframe           
  • Positive mindset                                        
  • Accountable and possessing the “solve it- attitude”
  • Executive PA or Business administrative project management expertise
  • Excellent skills in Microsoft Office, (SAP) and other relevant approval systems understanding
  • Strong administrative skills and experience       
  • Fluent in English, and main local languages                     

 

 


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