E&C( Ethics & Compliance)Business Partner

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Date: Nov 6, 2018

Location: Tokyo, JP

【募集職種】

The E&C Business Partner would be the front-line representative of E&C organization for UCB Japan.

The E&C Business Partner or Lead will represent E&C internally and externally in a responsible and professional manner, and acting as a strategic business partner.

This role is responsible for coordination of E&C activities locally, in collaboration with E&C Regional Head and relevant E&C PVU/PVP Partners, including integration and prioritization of E&C Programs activities.  This role will also act as a local contact on Data Privacy matters, in collaboration with the Data Privacy team in E&C.

This role is responsible for providing subject matter expertise and leadership on healthcare compliance-related matters within the organization. This role will coordinate the implementation of a proactive compliance program, ensuring that the elements of the program are continuously assessed and enhanced. 

This role will work collaboratively with E&C Regional Head and E&C Regional Programs Lead to implement effective world-class controls to minimize identified risks in a practical manner, in compliance with local environment and consistent with UCB’s E&C vision. 

 

【職務内容】

Fully understand Ethics & Compliance risk environment and its impact on UCB Japan, partnering with stakeholders to properly manage those risks:

  • Maintain thorough knowledge of all industry codes, and in cooperation with Legal, of all applicable laws and regulations. Monitor and follow up of key developments that would impact the business. Advise the business regarding existing and future provisions, ensuring appropriate planning and preparation of remediation actions if needed
  • Drive risk assessments for Ethics & Compliance in the geographical area, ensuring that key stakeholders locally and regionally are informed of relevant risks and implementing remediation plans, in collaboration with E&C Regional Head and Programs Lead
  • Actively participate in local industry trade association compliance (or related) committees, helping drive appropriate decision-making on key issues, integrating best practices and benchmarking into the overall approach.

    Work with the relevant stakeholders to ensure UCB Japan maximize the effectiveness of the compliance program, ensuring that business leadership is committed to the highest ethical and compliance standards. 

  • Ensure development, implementation, management, maintenance, continuous improvement and interpretation of compliance-related policies, procedures, country specific requirements and practices.
  • Working with relevant internal stakeholders, develop, implement, coordinate, and deliver awareness education, policies and procedures training, and other necessary training programs to internal and external business partners
  • Collaborate with Programs Lead and Programs Partners in implementing robust monitoring plans based on the risk assessment; communicate results to leadership, analyze root causes and trends
  • Ensure accountability is exercised through enforcement of our policies and applicable regulations; ensure allegation of misconduct are reported timely and discipline actions are implemented after investigations are done
  • Partner with UCB Japan and Global Internal Audit (GIA) on audits, while maintaining full objectivity and independence from both parties
  • Collaborate with Programs team on due diligence activities of third parties with UCB Japan and associated compliance risk assessment and minimization (e.g. through training) of the pertaining high risk third parties.
  • Ensure ethics and compliance documents, records, and files are organized and maintained in an effective way.

    Provide advice and guidance to the business on ethics & compliance matters:

  • Provide advice and guidance to the business on compliance matters, including interactions and practices with healthcare professionals, government officials, healthcare institutions, patients and patient groups
  • Co-create and collaborate on business initiatives to foster innovation and creation of meaningful solutions for patients while ensuring integrity and ethical principles are respected

    Culture of Ethics & Compliance

  • Actively engage the leadership team in UCB Japan in driving the tone from the top in integrity and leveraging communication cascade to the organization to maintain a high level of awareness in ethical business conduct.
  • Champion speak-up, transparency and a culture of integrity throughout the organization

    Key Stakeholders:

  • Ethics & Compliance Japan team
  • Ethics & Compliance PVU/PVP partners and Regional Head
  • Ethics & Compliance Regional Programs Lead

【必要なスキル・経験】

  • Several years (at least 5) of experience in the pharmaceutical industry
  • Experience (direct or indirect – confronted and operated) in healthcare compliance
  • Proficiency in Healthcare Compliance rules and regulations including self-regulated industry codes (e.g. IFPMA, EFPIA, JPMA CoP, FCC)

Experience in a transnational and multicultural environment

 

【勤務地】

東京本社(西新宿)

 

 

【給与】

年俸制

 経験・能力等を考慮の上、決定

 成果に応じて昇給あり(年1回)

通勤交通費別途支給

 

 

【福利厚生】

退職年金・団体生命保険・定期健診・各種社会保険・財形財蓄制度

 永年勤続表彰・クラブ活動・英語学習補助

 

 

【休日休暇】

週休2日制(土・日)

 祝日・夏季休暇・年末年始休暇・有給休暇・慶弔休暇・特別休暇

 

【勤務時間】

フレックスタイム制 (コアタイム無し) 7.5h×月間所定労働日数で清算

 昼休み 1時間


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