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Clinical Setup Supply Manager


Braine L'alleud, Walloon Brabant, Belgium

Job Function:  Supply Chain
Job ID:  64953

Help us transform patients’ lives. 

At UCB, we put our heart, soul and skills into making a difference for people living with severe disease. Working together to push the boundaries, we blend the best of our talents to unlock innovation. Will you join us in our pioneering adventure? 

To strengthen our Supply Chain department, based in our hub in Braine l’Alleud, Belgium, we are looking to fill the position of: Clinical Supply Set-up Manager. 

Is your analytical adeptness second only to your strategic capacities? At UCB, we know you as a ‘stratelytical’ person. This specific blend of talent means you are a deep-thinking planner devoted to improving patients' lives. 

As a UCB 'stratelytical' person and Clinical Supply Set-up Manager you like to work in an environment where you can:


• Be accountable for the project management of the set-up of study supply and new capabilities at CTS

• Plan, coordinate and communicate clinical supply activities for all applicable clinical trials during their set-up phase, aiming to achieve optimal quality, time and budget.

• Implement the strategy defined in collaboration with stakeholders and provides visibility on clinical supply chain during trial set-up.


Scope: All clinical trials (phase 1-4) + Compassionate Use Programs (EAP/NPP/MAP) with CTS involvement + Investigator Initiated Trials/Studies (IIT/ISS) with CTS involvement

Products: All UCB products + Alliance programs 

As a UCB 'stratelytical' person and Clinical Supply Set-up Manager you will contribute by: 

• Study Supply Strategy definition and implementation

Gathering and challenging clinical and supply assumptions to trigger the study supply optimization

With guidance of Clinical Supply Lead and Optimization experts, defining an optimal IMP supply strategy to ensure adequate and sufficient forecasting of IMP.  

Establishing production plan, distribution plan and IRT settings for the start of the study

Providing input to protocol content, country selection and clinical risk databases

Defining or selects packaging configuration and labeling strategy

Coordinating an optimal IMP distribution strategy to ensure timely delivery to clinical sites 

• Project and Stakeholder Management

Using project management techniques to manage effectively and efficiently the set-up of assigned phase 1-4 trials, or the set-up of new capabilities for CTS

Creating and maintaining project plans, defining and achieving through the lead of crossfunctional teams the planned milestones regarding clinical supply set-up activities including packaging, labeling, distribution, Interactive Response Technology (IRT) and other supply systems. 

Securing optimal transfer of information/knowledge from Clinical Supply Lead, enabling an efficient start of the setup activities, and guarantees optimal handover of the project to the Clinical Supply Planner, enabling an efficient study conduct.

Driving strong partnership with stakeholders (CTS functions, Clinical Team, Global Distribution and Logistics (GDL), QA, IRT vendor), participating in all required meetings as a liaison for CTS during the study set-up.

Educating and influencing as needed, to ensure optimal incorporation of CTS input into decisions impacting the IMP supply chain. Leading study set-up meetings for the internal CTS/QA/GDL stakeholders, collecting input on packaging/labeling design and timelines, and agreeing on trial project plan.

Ensuring Clinical Supply Lead visibility on study supply set-up activities for assigned trials, proactively identifying risks and escalating issues 

• Study Set-Up

Contributes to IRT specification development by defining the requirements for IMP/inventory management. Coordinates and/or participates in User Acceptance Testing.

Issues or coordinates availability of supply set-up documents

Owns CTS SAP Masterdata linked to assigned studies

Ensures timely and cost effective supply availability for study start 

Interested? For this position you’ll need the following education, experience and skills: 

• Bachelor Degree in sciences (Master Degree preferred) and a minimum of 10 years of experience in biologics/pharmaceutical manufacturing/packaging, clinical/commercial supply chain.

• APICS or Project Management Certification is an advantage.

• Demonstrated project management skills, influencing/negotiating/motivating and holding team members accountable for on-time and right first time set-up of efficient supply chains.


• Supply Chain Competencies

Supply Chain Expertise: understands key supply chain processes and can balance cost and service to patients.

Experience working with IRT systems (Clinphone 3) is a strong advantage. 

Augmented Analytics: is able to build queries, summarize data and compute standard KPI's, including financial skills (ability to managed study and compound budget)

From Patients Empathy To Making A Difference: includes patients' insights in the development of supply chain solutions

Planning and Orchestrating Projects: applies project management techniques in day to day activities


• UCB Shared Competencies

Gathering & Interpreting information: gathers information and data from relevant sources and systems; contributes to interpretation and analysis

Delivering impactful results: understands and defines how own objectives contribute to value creation, and takes initiatives to exceed them

Thinking holistically: understands the organizational structure and UCB Value Chain

Learning through experience: learns from successes and failures, takes accountability for trying out new ideas and appreciates challenge 

Working together: manages collaboration with internal and external stakeholders, using influencing skills as well as effective communication, and leveraging diverse thinking

Championing change: handles risk and uncertainty comfortably, adapting self and team to changing circumstances and priorities

Leading others: can organize people into teams, using each person's strengths; is able to motivate and influence a limited range of individuals 

To apply please go to www.ucb.com/careers.  
Discover more about the remarkable UCB Talent Blends and how you can contribute to the mix at www.ucb.com/careers


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